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Safeguarding Policy (Adults & Children)

Date: 14/12/2025
Next Review: Annually

1. Purpose of the Policy

The purpose of this Safeguarding Policy is to:

  • Protect children and adults at risk who come into contact with Amelia’s Light from harm, abuse, or neglect.
  • Provide a clear framework for all staff, volunteers, and trustees to ensure safe practice.
  • Ensure the charity meets its legal obligations under UK law, including the Children Act 1989/2004, Working Together to Safeguard Children 2018, and the Care Act 2014.
  • Promote a culture of vigilance, openness, and accountability in safeguarding matters.

2. Scope

This policy applies to:

  • Trustees, staff, volunteers, and anyone representing Amelia’s Light.
  • All activities, services, and programmes provided by the charity, including:
    • Emergency financial grants
    • Emotional support to families
    • Distribution of wellbeing packs
    • Signposting to specialist services
  • Children (under 18 years) and adults at risk (those aged 18 or over who are unable to protect themselves from harm or exploitation).

3. Responsibilities

  • Trustees:
    • Ensure the charity complies with safeguarding legislation and best practice.
    • Review and approve safeguarding policies and procedures.
    • Support the designated safeguarding lead (DSL) and ensure sufficient resources are available.
  • Designated Safeguarding Lead (DSL):
    • Usually the founder or a nominated senior staff member.
    • Acts as the main point of contact for safeguarding concerns.
    • Keeps up-to-date with relevant safeguarding legislation and guidance.
    • Maintains confidential safeguarding records.
  • Staff and Volunteers:
    • Understand and follow this policy.
    • Report concerns about the safety or wellbeing of children or adults at risk to the DSL promptly.
    • Attend safeguarding training as required.

4. Procedures

4.1 Recognising Abuse

Abuse can take many forms, including:

  • Physical abuse: Hitting, slapping, or inappropriate restraint.
  • Emotional abuse: Threats, humiliation, or coercion.
  • Sexual abuse: Any sexual activity without consent.
  • Neglect: Failing to provide essential care or support.
  • Financial abuse: Misuse of an adult’s funds or resources.

Staff and volunteers should be alert to signs of abuse when:

  • Visiting or supporting families in hospital.
  • Receiving grant applications or referrals.
  • Handling interactions via phone, email, or social media.

4.2 Reporting Concerns

  • All concerns must be reported immediately to the DSL.
  • The DSL will:
    • Assess the concern confidentially.
    • Contact the relevant statutory authority if necessary (e.g., local authority safeguarding team, police, or NSPCC).
    • Ensure urgent action is taken to protect the child or adult at risk.

4.3 Handling Allegations Against Staff or Volunteers

  • If an allegation involves a staff member or volunteer, report it immediately to the DSL.
  • The DSL will follow guidance from the Charity Commission and local safeguarding boards.
  • The individual may be suspended from duties pending investigation, ensuring the safety of the person at risk.

4.4 Safe Recruitment Practices

  • All staff and volunteers undergo:
    • Disclosure and Barring Service (DBS) checks where appropriate.
    • Reference checks from previous employers or volunteer organisations.
    • Safeguarding training before starting work or duties involving families.

4.5 Safe Working Practices

  • Staff and volunteers should:
    • Avoid being alone with a child or adult at risk unless necessary and documented.
    • Keep all communications professional and logged.
    • Follow hospital guidelines when visiting or supporting families.

5. Record-Keeping and Documentation

  • All safeguarding concerns, disclosures, and actions must be documented in writing.
  • Records must include:
    • Date, time, and nature of concern or disclosure.
    • Actions taken and by whom.
    • Outcome of any investigations or referrals.
  • Records are stored securely and confidentially, accessible only to authorised personnel.
  • Ensure compliance with UK data protection law (GDPR).

6. Review and Update

  • This policy will be reviewed annually by the trustees or sooner if:
    • There are changes in legislation or guidance.
    • The charity’s activities change significantly.
    • A safeguarding incident occurs requiring policy revision.
  • All staff and volunteers will be notified of updates.

7. Useful Contacts

  • Local Authority Children’s Services: 0345 603 7627
  • Local Authority Adult Safeguarding Team: 0345 603 7630
  • NSPCC Helpline: 0808 800 5000
  • Action on Elder Abuse: 0808 808 8141
  • Police (Emergency): 999